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Grant and fellowship expense tracking

Know exactly where your grant money is going.

GrantJar tracks every dollar of your award, paces your spending against your timeline, and turns months of receipts into a funder-ready report.

Get startedSee a live sample

Free for one grant. Sign in with Google or an email link in about two minutes.

Budget left

$150,000

of $150,000

Conference registrationTravel−$650
Flights to symposiumTravel−$412
Editing softwareSoftware−$180

See it in action

Your whole grant, in one calm place.

A budget you can read at a glance, pacing that warns you early, and a report that is always one click away.

grantjar.com/app
Grant overview
Creative Writing Award
Active
Total budget
$215,000
Spent
$68,420
+4.2% this month
Remaining
$146,580
146 days left
Pacing and runwayOn track
Budget used32%
Time elapsed41%

At this pace, Creative Writing Award runs out by August.

Spend over timeLast 8 months
Needs attention2 receipts missingTravel line 88% usedReport due in 12 days

A sample dashboard. Yours fills in as you add your grant and expenses.

Pacing and runway

See if you are spending too fast, before it is a problem.

GrantJar compares budget used against time elapsed and projects your runout date, so you can adjust early instead of finding out at close-out.

Pacing and runwayOn track
Budget used32%
Time elapsed41%

At this pace, Creative Writing Award runs out by August.

Global expenses

Every expense across every grant, in one ledger.

Filter by grant, category, or status. Tabular numbers and clear status pills keep the whole picture legible at a glance.

ExpenseAmountStatus
Riverside Studio Rental
Jun 18 · Facilities
$1,200
Cleared
Conference Airfare
Jun 14 · Travel
$642
Cleared
Editing Software License
Jun 11 · Software
$240
Pending
Print and Binding
Jun 09 · Materials
$88
Cleared
Research Assistant Stipend
Jun 04 · Personnel
$1,500
Review

One-click reports

Turn your ledger into a funder report in seconds.

Export to PDF, a spreadsheet, or a funder-ready report format, all without touching a spreadsheet by hand.

Export report
Creative Writing Award · period to date
PDFCSVSF-425Funder report
Last export: 2 days ago, 142 line items

Receipts attached

Keep the proof attached to the expense it belongs to.

Snap or upload a photo or PDF and it stays linked to the transaction, filed and ready for close-out instead of lost in your camera roll.

$642
Conference Airfare
Jun 14 · Travel · Research Travel Grant
Receipt attached$642.00

Start where you are

A template that already matches your award.

Pick your grant or fellowship and the goals, categories, and budget are set up for you. Or build your own in a couple of minutes.

Bush FellowshipMandela Washington FellowshipAshoka FellowshipEchoing Green FellowshipMacArthur FellowshipGuggenheim FellowshipFulbright GrantNSF Graduate Research FellowshipNEA Creative Writing FellowshipNEH Fellowshipor build your own

Why not a spreadsheet

The spreadsheet got you this far. GrantJar takes it the rest of the way.

A spreadsheet

  • Nowhere to keep receipts
  • No warning before you go over budget
  • No sense of whether you are pacing ahead or behind
  • Reporting means hours of reformatting by hand
  • One bad formula away from an off budget

GrantJar

  • A receipt attached to every expense
  • Pacing and runout projection built in
  • Numbers that always reconcile
  • A clean PDF and spreadsheet in one click
  • Templates that already match your award

Read the full comparison

Simple pricing

Free for one grant. Pro when you grow.

Start free and keep everything you have today. Upgrade to Pro for unlimited grants and funder-ready reporting.

Free

For individuals tracking one grant

Free

  • 1 active grant
  • Expense tracking, receipts, budget vs. actual
  • PDF, CSV, and receipt-archive export
  • Reporting reminders
  • Optional account 2FA
Start free

Pro

For individuals with more than one grant or real funder reporting

$12/moor $120/yr

14-day free trial

  • Unlimited grants
  • Everything in Free
  • Funder report templates
  • Allowable-cost rules and overspend alerts
  • Recurring expenses
  • CSV import
  • Cost transfer across grants
  • Indirect-cost (F&A) rate
  • Audit trail
  • Configurable reporting-deadline reminders
Start 14-day trial

Business

For teams of 2 to 5

$15/seatper month or $150/seat per year

2 to 5 users

  • Everything in Pro
  • Shared workspace
  • Roles and permissions
  • Organization rollup dashboard

Enterprise

For organizations that need more than 5 seats or custom terms

Custom

  • Everything in Business
  • Unlimited seatsRolling out
  • Single sign-on (SSO)Rolling out
  • Custom contract and invoicingRolling out
  • Priority supportRolling out
Contact sales

See full pricing

Good to know

Quick answers

Is GrantJar free?

GrantJar is free for one grant, with expense tracking, receipts, budget, and report exports included. If you have more than one grant or need full funder reporting, Pro is $12 a month or $120 a year, with a 14-day free trial.

Is my data private?

Your grant records are private to you. We never sell them, never share them, and you can export everything to a spreadsheet or delete it whenever you like. It is your data, and it stays that way.

Which grants does it support?

Fellowships and leadership awards like Bush, Mandela Washington, Ashoka, Echoing Green, MacArthur, and Guggenheim, plus academic and research grants like Fulbright, NSF GRFP, NEA, and NEH. Start from a template or build your own.

See all questions

See a live sample before you sign up.

Explore a fully populated sample grant with realistic expenses, pacing, and reports. No account required.

See a live sampleGet started

Stop guessing where your grant money went.

Set up your first grant in minutes and let GrantJar keep the numbers straight.

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